Meeting rooms come in different shapes and sizes, and not all video conferencing equipment work for every room size. In order to make the best decision for your meeting room, there are a few things to keep in mind like room size, video conferencing hardware (camera, speaker, mic), and a video conferencing device or solution. Let’s talk about the most common meeting room setups.
Huddle/Small Meeting Rooms
Huddle rooms are small, 1-4 person meeting spaces, usually consisting of a small round table and its accompanying chairs. Due to its small size, you’ll want compact video conferencing equipment that can get the job done with minimal requirements.
Firstly, you’ll need a monitor or display, preferably a flat-screen hung on a wall to save the very limited space you have. We recommend a monitor in the 30-40inch range depending on your budget and room size.
Second, your peripheral devices; you’ll need a mic, speaker, and camera. Logitech has a wide range of devices that come with different options that will fit your huddle room. Same goes for Jabra, Plantronics and ClearOne. The most compact video conferencing equipment is an all-in-one product like the Logitech MeetUp. The Logitech MeetUp has a mic, left and right speaker, and a static camera and sits on top of your display to cover the entire meeting space. If you don’t opt for an all-in-one video conferencing solution, we highly recommend at least a mic/speaker combo for the noise cancellation feature to avoid unwanted noise echoes.
Finally, you need a video conferencing device like Flipdock to connect all the pieces together.
Mid-Size Meeting Rooms
For a mid-sized meeting room, we’re talking about 5-8 people, an 8x4ft conference room table and 8 rolling chairs. There are slightly more requirements for video conferencing equipment for this type of room, but for the most part, it’s more of the same equipment as huddle rooms.
For displays you can go with one or even two 40-50inch displays. A dual monitor setup will allow you to take full advantage of your video conferencing equipment features, Flipdock supports splitting the content and video across screens. For example, it will show your meeting attendees on one screen, and your quarterly sales sheet on the other. Of course, this will depend on your budget and available wall space. It is recommended to keep both screens close together.
For peripherals avoid going with the all-in-one solution as some attendees might be sitting too far away from where it’s sitting above or below the display, so they may not hear or be heard. The Logitech Group is one example of video conferencing equipment that sits in the center of the conference room table and is equidistant from all edges, meaning everyone will hear and be heard. Again, there are many different SKUs and brands for this type of device, but we recommend the previously mentioned brands (Logitech, Jabra, ClearOne). For the camera, a wide-angle lens like the Logitech HD Pro C920 with 78-degree field of view is perfect to make sure everyone in the room gets their 15 minutes of fame.
Large/Board Meeting Rooms
Now we get to the big dogs, 12+ seaters that are big enough for the upcoming pot luck. You’ll need a 14x4ft conference room table at minimum and at least 12 chairs. This is your typical board room layout, but as always, stick to your budget and available space.
Display-wise, a single display will probably look awkward and will not fulfill your needs. A dual-display set up is almost mandatory. You will need more than one mic/speaker combo to cover the entire area and capture all attendees’ voices at a consistent volume. I recommend buying the same brand and even type for truly consistent quality. For the camera, go with a PTZ (pan-tilt-zoom) camera which has the ability to turn its head and zoom on specific areas of the room when needed.
Like all other room setups, you still need a video conferencing device like Flipdock to manage all the video conferencing equipment in the room.
These are the most common meeting room set ups for your video conferencing equipment. If you have any specific requirements or questions feel free to contact us for a free consultation on your meeting room setup.